Position Vacant
Australian Embassy Kuwait
Executive Assistant to the Ambassador
About The Department of Foreign Affairs and Trade
The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally. This involves strengthening Australia’s security, enhancing Australia’s prosperity, delivering an effective and high quality overseas aid program and helping Australian travellers and Australians overseas.
The department provides foreign, trade and development policy advice to the Australian Government. DFAT also works with other Australian government agencies to drive coordination of Australia’s pursuit of global, regional and bilateral interests.
About the position
Under limited supervision the Executive Assistant to the Ambassador provides high level executive support for the Ambassador at the Australian Embassy in Kuwait. This position also contributes to and manages the organisation of official events and functions, along with assistance for visiting officials. The Executive Assistant position provides back up to the Public Diplomacy Officer. This position may be required to work outside of normal business hours, including weekends.
Key responsibilities of the position include but are not limited to:
- Provide executive, organisational and administrative support to the Ambassador
- Prepare and provide routine research, future event monitoring, briefing materials, and correspondence
- Prepare and manage the Ambassador’s program and schedule of meetings, including arranging official appointments, receiving and escorting official visitors
- Manage and coordinate travel arrangements, including financial and acquittal processes in accordance with departmental guidelines.
- Contribute to the planning and delivery of official visits by key dignitaries, delegations and overseas visitors
- Liaise with a wide range of external and internal stakeholders, including government and public officials, diplomatic missions, private sector and members of the public
- Develop, manage and maintain key contacts and relationships with internal and external stakeholders
- Organise representational functions at the Official Residence in collaboration with Residence staff, including invitations, guest lists, set up, catering, entertainment and technical support
- Contribute to the planning and management of Embassy events and functions
- Process payments, acquittals and maintain financial records for the Ambassador’s representation allowance, reimbursements and advances in accordance with departmental guidelines
- Perform other administrative duties and back up support as required.
Required Qualifications/Experience/Knowledge/Skills
- Demonstrated experience providing high-level executive and administrative support
- Strong organisational skills, attention to detail and an ability to multitask, manage competing priorities and meet tight deadlines
- Excellent interpersonal skills and an ability to communicate effectively with a diverse range of people
- High-level of initiative and ability to work independently within a small team
- Strong capacity to exercise discretion and judgement
- Sound written and oral communication skills, with fluency in English and Arabic.
- Proficient in Microsoft Office software applications
Employment Conditions and Eligibility
The Embassy offers an attractive working environment and employment package. Office hours are 8.00am to 4.00pm Sunday to Thursday.
The starting salary for the role is KWD 1,102.63 per month.
To be eligible for the position, you must be legally resident and able to work in Kuwait. The successful candidate is required to complete a mandatory local security check.
Do not use AI in any part of your application. Applications written by AI or with AI assisted writing software may be disqualified.
Please follow all instructions in the application package. Applicants must complete the Application Package.
Applications close at 04:00 PM on Thursday, 18 June 2026. Late or incomplete submissions will not be considered.
Only shortlisted candidates will be contacted.
Application package link: https://kuwait.embassy.gov.au/files/kuwt/Application%20Package%20EA%20to%20Ambassador%2edocx